Privacy Policy

Read about the privacy policy of

Who we are

The Council of the Baltic Sea States is an overall political forum for regional cooperation with an international Secretariat in Stockholm, Sweden. is the official website of the Council of the Baltic Sea States.

What information do we collect about you?

Personal data can be many things. It may be a name, address and telephone number. Or it may be an image file or an IP address.
Personal data means all forms of information that can be used to identify an individual. As a consequence, it is not just the single piece of information that determines whether or not it can be classed as personal. If a number of pieces of personal information do not identify an individual on their own but do so when put together, then they can be characterised as “personal data”.

The following information is collected when you visit our website:

  • cookies

When you access our website, cookies are used by:

  • Google Analytics to provide us with insights on the usage and demographics of our website visitors. The data is anonymised and therefore not traceable to the individual;
  • MyNewsDesk and Meltwater to track the performance of our press releases;
  • ReachMee for recruitment purposes.

Any information you voluntarily input on or a third party service used by the CBSS when, for instance, subscribing to our newsletter or signing up for an event. Such information may include, but is not limited to:

  • Name and Surname
  • Organisation
  • E-mail address

The CBSS collects this data only for the explicitly stated purposes at the time of sign up and only for as long as neccessary for such purposes, after which time it is deleted.

How will we use the information about you?

We use your information (cookies) collected from the website to give you access to certain functions and to adapt the website to your preferences.

We use and implement cookies in Monster Insights/Google Analytics to collect information about user activity on our website.

The information we collect is anonymized and cannot be connected to you. We use reports by Google Analytics to help to understand website traffic and webpage usage.

We will not share your information externally.


Only when you consent by opting in will you receive our newsletters. CBSS uses SendinBlue and/or MailChimp e-mail service for its newsletters, such as for instance:

  • Balticness Light (hiatus)
  • Baltic Sea Youth Platform
  • Baltic Sea Region Youth Forum
  • PA Secure Newsletter
  • PROMISE Newsletter
  • CBSS general newsletter

We keep the information you have given us as long as your subscription to a newsletter is valid.

If you have consented to receiving one or more of our newsletters, you may opt out at any time. Please click “unsubscribe” at the end of any newsletter which was sent to you in the past or send us an email to [email protected].

Access to your information and correction

We do everything in our power to ensure that your data is processed in a secure manner and that your rights are protected as far as possible.

We want to conduct regular reviews of our procedures and of how we process personal data. Data minimization is applied so no more data than is necessary is collected to provide CBSS services.

In the unlikely event that you feel that we are not dealing with your enquiry accurately or your rights in accordance with the legislation, please do not hesitate to get in touch with us: [email protected]


We inform visitors that we use cookies on

CBSS uses cookies to give the visitor access to certain functions, for example, to adapt the website.

Visitors to the website are considered to have given their consent to our use of cookies if their browser preferences are set to accept them and if they click “Accept” on the cookie notice banner popping up when entering our website.

If you do not accept the use of cookies, you can turn them off in your browser’s security settings. You can also set the browser to ask you every time the website attempts to put a cookie on your computer. Through the browser, you can also erase previously stored cookies; please refer to the browser’s help pages for more information.

For further information visit or

Embedded content

Our website may include embedded content from other websites such as:

  • Facebook
  • Flickr
  • Google and Google Analytics
  • Instagram
  • Meltwater
  • Microsoft and
  • MyNewsDesk
  • ReachMee
  • Twitter
  • Vimeo
  • YouTube

Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. The data collected by the above mentioned platforms is anonymised and therefore not traceable to the individual.

Please consider the privacy policies of these other website when informing yourself of their use and collection of data.

Online forms and GDPR

By submitting information via a CBSS online form, users of said form accept the CBSS privacy policy and regulations, and give their consent to the processing of the personal data contained in the form, in compliance with the CBSS privacy policy and art. 6 clause 1 lit. a) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (GDPR). Users can withdraw their consent at any time by sending a request to [email protected].

Changes to our privacy policy

We keep this policy under regular review and we will place any updates on this webpage.

This privacy policy was initially published on 20 September 2018 and updated on 10 August 2023.

How to contact us

e-mail[email protected]
telephone: +46 8 440 19 20